Org. Setting and Reporting

Office for the Coordination of Humanitarian Affairs (OCHA) is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This temporary job opening is being advertised for the position of Associate Administrative Officer in Amman, Jordan (Support Hub, OCHA Yemen). The incumbent will work under the supervision of the Administrative Officer.

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:

HUMAN RESOURCES MANAGEMENT:

• Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

• Provides information on unit’s staffing needs for inclusion in department’s staffing table.

BUDGET AND FINANCE:

• Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.

• Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.

• Supports the implementation of procedures and systems for implementing the appropriate financial database.

• Contributes to the development of budgetary guidelines for own unit.

PROCUREMENT:

• Assists in the procurement process for assigned activities

GENERAL ADMINISTRATION:

• Supervises support staff as required.

• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).