Job Description

Job Purpose

HR & Admin Assistant is responsible of assist implementing HR tasks including administrational activities which includes not limited to (staff management, recruitments, filing, and day to day requirements) under the supervision of HR officer.

Duties and Responsibilities

Human Resources

a)     Carry out procedures related to local HR practices & Activities

b)     Follow up of staff (Nationals & Internationals) leaves & Attendance, provide necessary forms for staff and review the whole process and leave balances for Area offices, while needed

d)     Follow up exits documents for national and international staff.

National Staff Recruitments:

a)     Schedule interviews/tests and coordinate hiring process steps and calendar activities

b)     Ensure to check successful candidate “Reference Check” prior to offer the position

c)     Ensure to collect all necessary documents of applicants as indicated in ACTED HR regulations.

d)     Draft employment contract for staff and collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)

e)     Tracking new employee’s orientation, on boarding, welcome package, and ensure provide them with ACTED mandatory trainings.

Personal Folders / Filing:

Ensure that personnel files are kept up to date and deadlines respected (annual performance reviews, contract amendments…)

Ensure that the personal folder database have been updated on regular basis such as (new hires, terminations, leaves, warnings, etc.)

Administration

a) Prepare all Administrative documents when requested/required

b) Ensure compliance of ACTED to legal requirements of the Capital, and closely follow up with the field level.

* Employee may be required to perform other Job related duties as assigned by supervisor.

* This TOR is subject to change by the employer as the organizational needs and requirements of the job change.

Key Performance Indicators

% success rate of inductions and orientations

% of employee engagement and satisfaction index

% of finalizing the Administrative reports in timely manner

% of validation the area HR reports submitted to capital area